Horace City Council Meeting Minutes Due to COVID-19 and social distancing, the Horace City Council meeting took place online on December 7, 2020 @ 6:00pm.

Published December 16, 2020 at 3:01 AM

Horace City Council
Meeting Minutes
Due to COVID-19 and social distancing, the Horace City Council meeting took place online on December 7, 2020 @ 6:00pm. Those present on the Zoom video conference call were Mayor Kory Peterson, Councilmember Chelsey Johnson, Councilmember Bryan Schmidt, Councilmember John Koerselman, and Councilmember Dave Fenelon. Others present included: Jim Dahlman, Lukas Croaker, Brenton Holper, and Barrett Voigt.
Mayor Peterson called the meeting to order.
Mayor Peterson forwent the pledge of allegiance.
Agenda Item #3: Approve Regular Agenda
Motion: Approve Regular Agenda and Moving Agenda Item #20 after Agenda Item #13.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Koerselman
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #4: Approve Consent Agenda
a.Vendor Invoices
b.Balance Sheet & Income Statement
c.Pledge Reports
d.Water, Sewer, Storm and Street ID No. 2020-4 (Lost River Fifth)
i.Progressive Estimate No. 6 to Dakota Underground Co.
e.Water, Sewer, Storm and Street ID No. 2019-6 (Cub Creek First Addition)
i.Progressive Estimate No. 12 to Dakota Underground Co.
f.Sanitary Sewer ID No. 2018-1 (100th Avenue Sanitary Sewer Forcemain)
i.Progressive Estimate No. 2 to KPH Inc.
g.Water, Sewer, Storm and Street ID No. 2019-7 (Maple Lake Estates)
i.Progressive Estimate No. 6 to KPH Inc.
Motion: Approve Consent Agenda.
1st Motion: Councilmember Johnson
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #5: Approval of City Council Meeting Minutes from November 16, 2020
Motion: Approve the City Council Meeting Minutes from November 16, 2020.
1st Motion: Councilmember Schmidt
2nd Motion: Councilmember Fenelon
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #6: Approval of Special City Council Meeting Minutes from November 18, 2020
Motion: Approve the Special City Council Meeting Minutes from November 18, 2020.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #7: Sheriff's Update | Ross Krause/Thomas Behm, Cass County Sheriff's Department
Agenda Item #8: Annexation by Resolution - Fradet's, Westbrook, and Lazy A Subdivisions| Lukas Croaker, City Attorney
Motion: Approve the Annexation of Fradet's, Westbrook, and Lazy A Subdivisions Move to Mediation.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Koerselman
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #9: DRN Fiber| Brenton Holper, City Administrator & Kent Schimke, CEO/General Manager of DRN
Agenda Item #10: Strategic Plan | Brenton Holper, City Administrator & Richard Fursman, Hue Life
Motion: Approve the Strategic Plan as Presented by Richard Fursman of Hue Life.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #11: Southdale Farms Third Addition | Barrett Voigt, Community Development Director & Jim Dahlman, City Engineer
Agenda Item 11a. Southdale Farms Third Addition Plat
Motion: Approve the Southdale Farms Third Addition Plat as Presented by Staff.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
Agenda Item# 11b. Southdale Farms Third Addition Rezone
Motion: Approve the Southdale Farms Third Addition Rezone as Presented by Staff.
1st Motion: Councilmember Schmidt
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #11c. Resolution Accepting Preliminary Engineer's Report
Agenda Item #11d. Review and Approve Engineering Services Agreement
Agenda Item #11e. Resolution Directing Engineer to Prepare Plans & Specifications
Motion: Approve Agenda Items #11c., #11d., and #11e., as Presented by Staff.
1st Motion: Councilmember Schmidt
2nd Motion: Councilmember Fenelon
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #12: Horace Elementary First Addition| Barrett Voigt, Community Development Director
Motion: Approve the Horace Elementary First Addition Plat as Presented by Staff.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Koerselman
Action taken: All in favor, none opposed. Motion carried.
Motion: Approve the Horace Elementary First Addition Rezone as Presented by Staff.
1st Motion: Councilmember Johnson
2nd Motion: Councilmember Koerselman
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #13: Special Election Process | Brenton Holper, City Administrator
Motion: Direct Cass County to Mail Absentee Voting Ballots for the Recall Special Election to Voters who Received an Absentee Voting Ballot during the Last Election.
1st Motion: Councilmember Schmidt
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #20 (moved up): Special Assessment Policy Proposal | Brenton Holper, City Administrator
Motion: Approve Special Assessment Policy Proposal with a Budget of $18,000.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried (4-0).
Agenda Item #14: Water, Sewer, Storm and Street ID No. 2019-7 (Maple Lake Estates) | Jim Dahlman, City Engineer
Motion: Approve the Water, Sewer, Storm and Street ID No. 2019-7 (Maple Lake Estates) Change Order No. 2 and Time Extension Request.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #15: Water, Sewer, Storm and Street ID No. 2020-2 (81st Avenue) | Jim Dahlman, City Engineer
Motion: Approve the Water, Sewer, Storm and Street ID No. 2020-2 (81st Avenue) Change Order No. 1.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Fenelon
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #16: Sanitary Sewer ID No. 2018-1 (100th Avenue Sanitary Sewer Forcemain) | Jim Dahlman, City Engineer
Motion: Approve the Sanitary Sewer ID No. 2018-1 (100th Avenue Sanitary Sewer Forcemain) Time Extension Request.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Fenelon
Action taken: All in favor, none opposed. Motion carried.
Motion: Approve the Resolution Directing the Engineer to Prepare a Report and Cost Estimate for the Water, Sewer, Storm and Street Improvement District No. 2021-1 (Southdale Farms Third Addition).
1st Motion: Councilmember Johnson
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #17: 2020 Water Projects I Brenton Halper, City Administrator
Motion: Approve the Delay of Water Rate Increases by 6 Months.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #18: Sahr CUP - Settlement Agreement I Lukas Croaker, City Attorney
Motion: Approve the Sahr CUP - Settlement Agreement.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #19: FY2020 Budget Amendment# 2 I Brenton Halper, City Administrator & Becky
Streitz, Finance
Motion: Approve the FY2020 Budget Amendment# 2 as Presented by Staff.
1st Motion: Councilmember Schmidt
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried (4-0).
Agenda Item #20 (moved): Special Assessment Policy Proposal I Brenton Halper, City Administrator
Agenda Item #21: Midwest Inspection Services - Service Agreement I Lukas Croaker, City Attorney
Motion: Approve the Midwest Inspection Service Agreement.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Johnson
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #22: Christmas Lights I Brenton Halper, City Administrator
Motion: Approve Partnering with the Horace Lions Club to Purchase Additional Christmas Lights.
1st Motion: Councilmember Fenelon
2nd Motion: Councilmember Koerselman
Action taken: All in favor, none opposed. Motion carried.
Agenda Item #23: Engineering/Public Works | Jim Dahlman, City Engineer
Agenda Item #24: City Administrator I Brenton Holper, City Administrator
Agenda Item #25: Portfolio Reports
Agenda Item #26: Adjourn
Motion: Approve Meeting Adjourn at 9:28 pm.
1st Motion: Councilmember Koerselman
2nd Motion: Councilmember Schmidt
Action taken: All in favor, none opposed. Motion carried.
The Next City Council Meeting is
December 21, 2020 at 6:00 pm
(Dec. 16, 2020) 2869781